Cost Saving

Use data to identify the right cost saving target, then use data to keep track
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Process of Cost Saving

Any cost saving project has 4 fundamental steps. 1, Build your baseline, 2, Identify the saving potential, 3. Implement the right strategy, 4. Follow-up & reiterate. OviDrive can support you with each of the steps individually or throughout the process. Our offering is modular, so you can pick and choose which type of support is most beneficial for you.

Phase 1

Build Baseline

TCO underestimated by 21%

  • Costs booked on different cost centers or GL codes
  • Unforeseen vendor charges (administrative costs, repair costs, items that are not included in your vendor agreements...)
  • Employee behavior related costs (fuel, costs due to negligence, unrepaired damages, fraud...)
  • Employee expenses not conform to policy (e.g. fuel expenses, convenience expenses…)
  • Vehicles either not reported or still in the reporting, even if they are no longer in use
Our Support

We start from our globally centralized data platform to understand the correct TCO. The system is cloud-based system and can support you and your colleagues to identify costs with a click on a button. But if you like us to help you collect and manage the data, we're happy to do so as well. Click below to learn more about our data management services.

Fleet Management System
Data Management Service
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Saving Categories & Topics

From savings projects without any employee impact to more fundamental savings initiatives with employee impact, OviDrive develops a mix of savings projects tailored to your ambitions. We divide savings projects in 3 categories:

Fleet Management
  • Fuel
  • Invoice Control
  • Lease Contract
  • Operations
  • Safety
  • Sourcing Strategy
  • Vehicle Management
Policy
  • Eligibility
  • Enhancement / Reinforcement
  • Safety
  • Workplace Policy
Strategy
  • Policy Futureproofing
  • Sourcing Strategy
  • Vehicle Selection
  • Mobility
Phase 2

Identify the Saving Potential

Prioritizing

We will design a list of potential savings projects and propose a priority score in function of 4 parameters:

Priority Score =

(

+

+

) /9 x 50

+

/5 x 50

Standard Priority

Company Specific Priority

Implementation Effort

How difficult is it to implement the savings project? 3-Level evaluation (Low-3/Medium-2/High-1).

Employee Impact

Will the savings project impact the Employee? 3-Level evaluation (Low-3/Medium-2/High-1).

Saving Potential

How much money can be saved? 3-Level evaluation (Low-1/Medium-2/High-3).

Strategic Importance

How much money can be saved? 3-Level evaluation (Low-1/Medium-2/High-3).

Our Support

Designing a Savings Strategy sits with our strategic consultants, but our entire time will be behind you when you activate the strategy.

Consulting
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Phase 3

Implement Strategy

Examples of Strategies

Following is two examples of various strategy OviDrive has supported

Process
  • From local budgets to centralized budgets + centralized control mechanisms
Saving Initiatives
  • Fuel: Introduction of fuel cards (where possible) / control of fuel consumption & Fraud
  • Process and Control mechanisms: Centralized acquisition approvals (PO), Finance and Cost reporting, Accountability Rules
  • Existing lease contracts: Negotiation contract adjustments / key4key exchange / vehicle reallocations iso new orders / invoice control
  • Existing outright purchase vehicles: Introduction of expenditure requests for MRT, from expenditure-based accounting to budget-based accounting
  • Multi bidding for all CAPEX/OPEX
  • Increased control over vendor performance (KPI/SLA reviews)
New Policy Structure
  • Global : General Principles, values, strategies (unchanged during the project)
  • Regional : Eligibility, safety, fit for purpose, control and accountability
  • Local : Car list, budgets, regulations, localized safety measures
Change Management
  • Education / buy-in of local leaders on policy / new process
  • Engagement : New policies and processes, accountability
Major Changes
  • Introduction of fit-for-purpose based on employee need profiling
  • Eligibility changes
  • Telematics, Connectivity
Our Support

Our experience is with customers across the globe and we're happy to share. The combination of our system and the support from our consultant team can will get you exactly where you need to be.

Fleet Management System
Consulting
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Phase 4

Follow-up & Take Action

Strategic & Tactical

Are you familiar with data timeframes? For strategic purposes, you will be comparing trends on a spread timeline, whilst for tactical purposes, data checks should be done quickly and in the smallest units. The appropriate data collection method and timing are very essential :

Project Check (Strategic)
  • Measure performance of OPS model
  • Deployment of technology to measure
  • Costs
  • Savings
  • Asset Utilisation
  • Emissions
  • Verify policy & governance standards
  • Agree on gaps between KPIs and outcome
  • Formalise improvement projects
Reiterative Check (Tactical)
  • Part of daily operations
  • Utilisation of technology to monitor vehicles, data, cost and changes
  • Vendor management
  • Fuel & emission control
  • Employee satisfaction
Our Support

We can support you from a purely tactical level (daily operations), all the way up to strategic level (strategy design). Find out what is most suitable:

Fleet Management System
Data Manage Services
Consulting
Learn MoreLearn MoreLearn More

Contact Us

Company Introduction / Product Presentation / System Demonstration / Strategy Consultation

Please feel free to contact us


You may also contact us by e-mail.

contact@ovidrive.com

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