Cost Saving

Use data to identify the right cost saving target and keep track of expenses

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Process of Cost Saving

Any successful cost saving project has 4 fundamental steps. 1: Build the baseline. 2: Identify the saving potential. 3: Implement the right strategy. 4: Follow-up & reiterate. OviDrive can support you with each of these steps individually or throughout the process. Our offering is flexible and modular, so you can tailor the solution most beneficial for you.

Phase 1

Build Baseline

TCO underestimated by 21%

  • Costs booked on different cost centers or GL codes
  • Unforeseen vendor charges (administrative costs, repair costs, items that are not included in your vendor agreements...)
  • Employee behavior related costs (fuel, costs due to negligence, un-repaired damages, fraud)
  • Employee expenses not conforming to policy (e.g. fuel expenses, convenience expenses…)
  • Vehicles either not reported or still in the reporting, even if they are no longer in use
Our Support

We start from our globally centralised data platform to understand the correct TCO. The system is cloud-based and can support you to identify costs with a click of a button. If you would like us to help you collect and manage the data, we can help with that as well. Click below to learn more about our data management services.

Fleet Management System
Data Management Service
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Saving Categories & Topics

From savings projects with zero employee impact to comprehensive savings initiatives, OviDrive provides a combination of savings projects tailored to your ambitions. We divide your savings projects into 3 categories:

Fleet Management
  • Fuel
  • Invoice Control
  • Lease Contract
  • Operations
  • Safety
  • Sourcing Strategy
  • Vehicle Management
  • Eligibility
  • Enhancement / Reinforcement
  • Safety
  • Workplace Policy
  • Policy Futureproofing
  • Sourcing Strategy
  • Vehicle Selection
  • Mobility
Phase 2

Identify the Saving Potential


We will design a list of potential savings projects and propose a priority score within 4 parameters:

Priority Score =




) /9 x 50


/5 x 50

Standard Priority

Company Specific Priority

Implementation Effort

How difficult is it to implement the savings project? 3-Level evaluation (Low-3/Medium-2/High-1).

Employee Impact

Will the savings project impact the Employee? 3-Level evaluation (Low-3/Medium-2/High-1).

Saving Potential

How much money can be saved? 3-Level evaluation (Low-1/Medium-2/High-3).

Strategic Importance

How much money can be saved? 3-Level evaluation (Low-1/Medium-2/High-3).

Our Support

Designing a savings strategy sits with our strategic consultants, however our entire team will be there to support you in the execution.

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Phase 3

Implement Strategy

Examples of Strategies

Two examples of strategies OviDrive has supported

  • From local budgets to centralised budgets + centralised control mechanisms
Saving Initiatives
  • Fuel: Introduction of fuel cards (where possible) / control of fuel consumption & fraud
  • Process and control mechanisms: Centralised acquisition approvals (PO), Finance and Cost reporting, Accountability Rules
  • Existing lease contracts: Negotiation contract adjustments / key4key exchange / vehicle reallocations iso new orders / invoice control
  • Existing outright purchase vehicles: Introduction of expenditure requests for MRT, from expenditure-based accounting to budget-based accounting
  • Multi bidding for all CAPEX/OPEX
  • Increased control over vendor performance (KPI/SLA reviews)
New Policy Structure
  • Global : General principles, values, strategies (unchanged during the project)
  • Regional : Eligibility, safety, fit for purpose, control and accountability
  • Local : Car list, budgets, regulations, localized safety measures
Change Management
  • Education / buy-in of local leaders on policy / new process
  • Engagement : New policies and processes, accountability
Major Changes
  • Introduction of fit-for-purpose based on employee need profiling
  • Eligibility changes
  • Telematics, connectivity
Our Support

We are happy to share our global fleet experience. The combination of our system and the support from our consultants will get you exactly where you need to be.

Fleet Management System
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Phase 4

Follow-up & Take Action

Strategic & Tactical

Are you familiar with data timeframes? For strategic purposes, you will be comparing trends on a spread timeline, whilst for tactical purposes, data checks should be done quickly and in the smallest units. The appropriate data collection method and timing are essential :

Project Check (Strategic)
  • Measure performance of OPS model
  • Deployment of technology to measure
  • Costs
  • Savings
  • Asset Utilisation
  • Emissions
  • Verify policy & governance standards
  • Agree on gaps between KPIs and outcome
  • Formalise improvement projects
Reiterative Check (Tactical)
  • Part of daily operations
  • Utilisation of technology to monitor vehicles, data, cost and changes
  • Vendor management
  • Fuel & emission control
  • Employee satisfaction
Our Support

We can support you from a purely tactical level (daily operations), all the way up to strategic level (strategy design). Find out what is most suitable:

Fleet Management System
Data Manage Services
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Contact Us

Company Introduction / Product Presentation / System Demonstration / Strategy Consultation

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