Service

Support you Global Operation with the best Fleet Management system on the market
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Global Database Management

OviDrive consolidates fleet data into a structured and unified format, creates a digital footprint of the customers fleet including a data cleanse of historical data and provide on going maintenance and management of the fleet data to ensure a single source of truth and transparency over the total cost of ownership (TCO). Data includes: Cost centres, countries, cars, drivers, contracts, vendors and budgets

New Records
  • Creating Vehicles
  • Creating Drivers
  • Creating New Vendors
Change to Records
  • Driver movement allocations between vehicles
  • Contract changes/ modifications
  • Status changes for Drivers, Cars & Plans (Contracts)
Closing Records
  • Terminating returned vehicles
  • De-activating drivers

Global Invoice Control &
Expense Management

OviDrive provides Invoice control services and expense management across various vendors for both planned and unplanned expenses. Our system optimises fleets pending and automates decisions to either approve, dispute or reject costs. The system scrutinises transactions, line by line, at scale with smart file mapping functions and vendor file integrations. This means that we can read multiple formats from multiple vendors and countries. We use combination of technology and fleet experts to provide this as a managed/outsourced service and capture any expenses that are outside of contract, hidden or not been budgeted for. We provide reporting and generate accounting and payroll files.

Mapping Vendors transaction files
  • Ingestion of Transaction File layout from all Vendors
  • Allocation of Product codes to appropriate Cost Categories
  • Maintenance of Mapping (update new product codes etc)
Generate Accounting Files
Accounting Files are generated monthly for:
  • Per Vendor
  • Per Country
  • Per Legal Entity
Uploading Vendor transaction files
  • Ingestion of Mapped Transaction files
  • Identification of any costs that cannot be linked to active vehicle contracts
  • Allocation of all costs into mapped CostCategories
Generating Reports
  • Payroll Reporting
  • TCO Reporting
  • Asset Reporting
  • Budget Reporting
  • Utilisation Reporting
Flagging Transactions for review
  • Charges that don’t match contract costs are flagged for review.

More Service
in Europe

Regional Vendor Management Services

Understand supplier performance, manage vendors effectively and further driving fleet costs down. This becomes easier with OviDrive’s benchmarking capability. Often clients simply don’t have the time or the negotiation skills. Armed with the knowledge of multiple clients OviDrive is best placed to optimise our customers results in vendor negotiation.

Vendor Assessing
Handling, checking, challenging and validation of all invoices relating to the vehicle fleet.  Exception reporting to the customer on invoice challenges and success rate.  Our customer service will utilise best endeavours to support the transmission and receipt of electronic invoices.

OviDrive plays an intermediary role between 3rd party vendors and the customer, with all contracts and payments remaining in the name of the customer.
  • Contracting Process
  • Applicable for all third-party contracts– e.g.lease companies; preferred dealers; etc.
Invoice and Payment Process
OviDrive checks and validates all invoices received, with the correct invoices being approved.

Recharged and unplanned invoices will be reviewed for validity and cost. OviDrivewill challenge and request credit notes directly or provide the customer with detailed reports enabling them to complete the process. All costs and successful challenges will be tracked and reported. 

OviDrivewill benchmark vendor performance, rate and recommend actions to improve the vendor performance.

Analytics are performed to deal with inappropriate use of the fuel cards, including the provision of this information in the reporting package to the client.

Regional Driver Management Services

OviDrive provides drivers access to vendors via the app, with all up-to-date and relevant information in-app. We provide a driver support help desk for when a driver needs problem solving, questions answered or assistance with a vendor

Reallocation Management
Manage the reallocation of vehicles between employees
Temporary Vehicle Management
Short Term Hire / Pool / Spare Vehicles

OviDrive will manage/oversee the vehicle provision process for new starters; where accidents or breakdowns occur; where a new vehicle is not ready (pre-contract);where a vehicle is required by temporary staff/vendors, secondments from overseas etc.  
Returning of Vehicles
At the end of each lease contract OviDrive will be responsible for the management and coordination of Vehicles to be returned to the leasing companies.  
Roadside Assistance
OviDrive will connect drivers with roadside assistance Leasing company provider in case of car immobilisation through its call handling process. OviDrive acts as the escalation point.
Help Desk
OviDrive provides a driver help desk, manned during normal business hours (Monday –Friday 9am – 5.30pm), with one (1) unique number and single email address per client, per country. In addition, we provide a 24/7 helpdesk for emergencies or when your drivers really need it.  
Vehicle Origination
Ordering, delivery & return of vehicles
Fine Management
Passing of fines to the drivers

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Company Introduction / Product Presentation / System Demonstration / Strategy Consultation

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You may also contact us by e-mail.

contact@ovidrive.com

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